Applications

Food, Variety & Trade applicants

Food, Variety and Trade stalls are located at the top oval of the show grounds. Please note the applications closing dates and deadlines on the application form.

Application Form (Food) – FULL

Application Form (Trade & Variety)

All Stall holders: Smoke Free Event Policy

The fees for stalls are:

Space Only: Frontage in metres (all sites are 3m deep)
(**minimum frontage available is 3m)
$74 per metre
Site with Marquee, lights, table and 2 chairs (3m x 3m site) $533
Site with Marquee, lights, table and 2 chairs (6m x 3m site) $886
Power – 10amp outlet $15 per outlet
Power – 15amp outlet $30 per outlet
Car space in the showgrounds carpark $10
Car + trailer space in the showgrounds carpark $20
Additional adult entry tickets $12 each

River Market applicants

River market stalls are located on the river flats on the Saturday only and are most suited for small arts and crafts stalls.

Application Form

The fees for stalls are:

Space Only: 3m x 3m Site $65
Marquee Hire 3m x 3m $215
Marquee Hire 6m x 3m $370
1.8m Trestle Table $16
Chairs $3
Car space in the showgrounds carpark $10
Car + trailer space in the showgrounds carpark $20
Additional adult entry tickets $12 each
KAS Public Liability Admin Fee $22

General Terms & Conditions

  1. The application will be processed once the complete Application Form and supporting documents are received.  All successful applications will receive an invoice upon acceptance and payment is required 2 weeks after your stall has been confirmed unless otherwise agreed.Application for stalls will be accepted at the discretion of the Kelmscott Agricultural Society Inc. (KAS) and payment DOES NOT deem acceptance.
  2. There shall be no refund for cancellation.
  3. Site will be allocated on the first paid, first served basis by KAS.  Consideration will be given to previous stall holders.
  4. Stall holders and exhibitors are responsible for their own Pubic Liability Insurance with a minimum cover of:
    1. $10 million for operators of rides, games, catering and show bag retailers
    2. $5 million – all other exhibitors including River Market

A copy of Stall Holders Public liability insurance and Certificate of Currency MUST be provided with this application.

  1. KAS is not responsible for damage, loss, theft, or personal injury.
  2. Stall holders will strictly observe the provisions of the Public Health Act 2016, the Food Act 2008, the Occupational Safety and Health Regulations 1996, the Worker’s Compensation and Rehabilitation Act 1981 and any other Act relating to their site, business and the Kelmscott Agricultural Society Inc by-laws.
  3. Sellers are required to observe KAS sponsorship commitments and, at the time of applying for space, should enquire whether the sponsorship requirement applies or affects the selling of items as described in the stall holder’s application.
  4. The Make Smoking History Kelmscott Show is committed to reducing smoking rates in WA. All areas on the Showgrounds shall remain smoke-free and all Stallholders and their Staff shall comply with this requirement. No activities or items that directly or indirectly encourage or support the use of tobacco or tobacco products (including e-cigarettes) will be allowed on the Showgrounds.
  5. Food stall holders that provide healthy food and drink options will be looked at more favourably.  Food vendors can contact the Western Australia School Canteen Association (WASCA), wasca@education.wa.gov.au for a menu assessment using the ‘Traffic Light System’.
  6. No activities or promotions that encourage consumption of alcohol or stimulants use or glamorise getting drunk or simply that getting drunk is desirable will be allowed on the Showgrounds.
  7. No application granted by KAS is exclusive and KAS may, in its absolute discretion, permit any other person or franchise to sell or exhibit similar or the same goods or to carry on a similar or the same business or activity at the Showgrounds.
  8. No dogs / pets are allowed on the show grounds.
  9. KAS reserves the right to request the removal of products from display and sale if they are deemed unsafe, offensive, inappropriate or do not comply with KAS sponsorship commitments.
  10. The sale or distribution of water pistols, weapons, fireworks or sparklers is strictly forbidden.
  11. KAS reserves the right to inspect all bags on entry to the show grounds.  Any prohibited items would not be allowed into the show grounds.
  12. Free Entry to the Showgrounds will be issued on the basis of FIVE ADULT ENTRY PASSES. Tickets for additional helpers may be purchased with this application for $12 each. ALL ENTRY PASSES are VALID FOR ONE ENTRY ONLY and must be handed in at the gate. PASSOUTS are available at each entry gate.
  13. Unless advised otherwise, access to the Showgrounds will be available from 9am on Friday and 6am on Saturday. Entry will be via Orlando St next to Gate 4. To avoid congestion in the school zone, please do not queue outside the school until after 9am on Friday.
  14. All stalls must be erected within the site area and any items, which are not part of the stall and all vehicles, MUST be removed from the Showground by 3pm on Friday and 8am on Saturday and are not permitted back on the grounds until after closing times. Vehicles that are not removed by the required times will be towed away and the stallholder shall be responsible for towing and storage costs.
  15. Required power will need to be booked at the same time as you book your site to allow for adequate generators. Prices will be available on the site booking form. Generators provided by stallholders cannot impact on other stalls. They must be muffled and the exhaust cannot be blowing into other stalls. Extension leads, lights and power boards will only be provided to stall holders that book a marquee. Stall holders bringing their own tent/marquee will need to provide their own extension leads, lights and power boards. All electrical extension leads and power boards must be tested and tagged within the last 6 months before they will be connected for insurance reasons. Please note that your stall may be quite a distance away from the outlet and you may need a few extension leads.
  16. Guy ropes of any tents or awnings, vehicles and other items, which form part of the stall, are to be within the measurement of ground space let including tow hitches. If you intend to operate from a van or trailer, a sketch must be attached to this application showing all dimensions, locations of sales window and other openings that require access space.
  17. When driving on the Showgrounds, all stallholders shall abide by the 8km/h speed limit and abide by the directions given. Any deliberate damage to the facilities will be charged to the stallholder.
  18. After setting up, parking areas are available, at a fee, for stall holders who have not purchased car passes with this application in the Kelmscott Primary School grounds on Orlando Street and in local volunteer organization car parks on River Road. Parking areas are available for stall holders who purchased car passes with this application through Gate 1 on River Road.
  19. The sale of raffle tickets by stallholders is prohibited.
  20. All STALLS MUST REMAIN IN OPERATION WITH STOCK TO SELL UNTIL CLOSING TIMES.
  21. Stall holders are requested to maintain their area in a tidy condition and free from litter. All packaging shall be removed from the site when leaving. All care must be taken when travelling through areas used by members of the public.
  22. Check list for stall holders: On arrival at entry point please ensure you have the following:
    - A copy of the application form
    - A copy of insurance documents
    - Car passes and entry tickets
    - Entry point and parking map
    - FOOD VENDORS: City of Armadale Special Events permit